March 2010 Minutes

DGS EXECUTIVE BOARD MEETING

MINUTES

02 March 2010

The board of directors for the Dallas Geological Society for the term 2009-2010 met at Desperado’s.

ATTENDANCE

DGS BOARD OF DIRECTORS:

Sirman Hollabaugh (President) = SH

Patrick Lowry (President-Elect) = PL

Patty Abney (First Vice President) = PA

Mark Larsen (Intl. Committee Chairman) = ML

Matt Wilson (Treasurer) = MW

Mike McConnell (Treasurer-Elect) = MM

Deanna Combs (Replacement Secretary - Vince Smith Replacement)= DC

1) CALL TO ORDER: SH motion to call meeting to order at 5:48pm. Seconded by MM.

2) CONSIDERATION OF LAST MEETING’S MINUTES: PL moves to approve last month’s minutes. Seconded by MM, PA and MW.

3) CONSIDERATION OF MEMBERSHIP APPLICATIONS: MM – Review of two new member applications

a. No known new membership apps at this time.

4) TREASURER’S REPORT – ACCT STATUS UPDATE: MW presents treasurer report

a. Made $500 on last joint mtg

b. Still need to reconcile joint website acct.

c. Made ~$1300 on luncheons for the year to date

d. Website costing ~ $240/month

e. Schipul bill to be set up for direct pay

f. ~$169/mo = net profit over website costs

g. MW will commit to reconcile website acct from last July/August to current date to determine if website is indeed paying for itself

h. No invoice yet from Dallas Geophysical for Golf Tourney.

i. MW will talk with Vince Smith about disbursement of lunch funds.

j. SH will see if Vince Smith is able to produce separate monthly reports of credit card funds collected

i. DGS Luncheons

ii. International Luncheons

iii. SWS

iv. Etc

k. CDs at same rate

l. Will begin work on taxes about 01May2010

m. SH moves to approve treasurer report. PL seconds motion.

5) UPDATE ON LUNCHTIME SPEAKERS: Discussed by PA

a. PL to speak at March talk

b. April talk scheduled for 13April2010

6) UPDATE ON SWS:

a. Sent out 250 sponsor letters

b. Focusing on getting Platinum sponsorships

c. SH will continue to contact assorted sponsorships

d. PA: Has speakers for all topics except needs the following

1. 2 Delaware Basin speakers

2. 1 East TX speaker

3. 2 Central TX speakers

7) UPDATE ON INTERNATIONAL SPEAKERS: Discussed by ML

a. 28 ppl at last mtg

b. Next mtg 17March2010

i. Dr. Andy Pepper with Hess: “Burial History and Its Impact from the Petroleum Systems of Rio Muni Basin, Equatorial Guinea: Delivery, Capture and Degradation”

8) UPDATE ON WEBSITE RELATED ISSUES: Discussed by SH

a. MEMBERSHIP PROFILE UPDATES AND JOBS PAGE

i. Problems with jobs page

1. Spam must be blocked

2. SH will address this over the next week

3. When register for SWS, would like to put these registrants in a separate file

b. CONTENT

i. MW is working on the content

ii. SH is happy with the current content changes

iii. Available to add content if wish

c. IMPROVEMENTS OR SUGGESTIONS

i. Open for consideration of all improvement options.

9) NEW BUSINESS:

a. ML:

i. Wyman Geoscience has offered to sponsor all speaker gifts for the balance of the remaining year. Very gracious of them.

b. SH

i. Are we going to have any sponsorship luncheons this year?

1. No---per PA

ii. Royalty check for books from AAPG for digital versions?

1. SH will try to get list from AAPG for books being purchased

iii. When do we want to send dues discussion:

1. At end of board term?

2. Ready for this?

3. PA: should be an invoice

a. MW will create this invoice form

4. PA motion to send dues invoice to membership by end of term. Seconded by MW (DGS BOD: please check this….there was some confusion about this)

5. SH motion to maintain $25 membership dues. Seconded by ML

iv. Past President dinner discussion

1. Used to be an annual event

2. Last one was 2-4 years ago

3. Unsure if current board should be involved as well.

4. SH motion to table this discussion until next mtg. Seconded by PA

10) ADJOURN:

a. SH move to adjourn mtg at 7:05pm. MM seconds motion.