Minutes August 2009

DGS EXECUTIVE BOARD MEETING

MINUTES

August 24, 2009

The board of directors for the Dallas Geological Society for the term 2009-2010 met at Alberto and Mario’s. A joint BOD meeting with the Dallas Geophysical Society preceded the Dallas Geological Society meeting.

ATTENDANCE

DGS BOARD OF DIRECTORS:

J. Sirman Hollabaugh, President

Patty Abney, First Vice President

Matthew Wilson, Treasurer

Ta Li, Second Vice President

Patrick Lowry, President-Elect

Vince Smith, Secretary

CALL TO ORDER

Sirman called the meeting to order at 6:13 P.M.

CONSIDERATION OF LAST MEETING’S MINUTES

The last meeting’s minutes were not considered. Vince was notified that this meeting was meant as only a joint meeting with the Geophysical Society. His meeting minutes did not accompany him to this meeting. 

CONSIDERATION OF MEMBERSHIP APPLICATIONS

For review were six new membership applications. Ta made a motion to accept the applications and Patty seconded the motion. All members voted in favor. 

TREASURER’S REPORT

Matt informed the board on the status of the financial accounts. Income for the past few months has been limited. Matt highlighted income and expenses for the past month. The first income source was $1000 toward the Southwest Section. The second source of income came by way of membership dues. 68 active members and 4 students have contributed $1725.

The summer time also experienced a low expense period. Matt again specifically targeted his information for August. Gus Tramp was paid $750 for his tax accounting services. The membership social was considered a success for the number of attendees even with a charge of $854.47. A deposit of $1600 was paid toward the 2009 Christmas party casino entertainment. Lastly, Matt compensated $195 toward the new web page maintenance.

In summary, expenses have exceeded income for the fiscal year by $5484.34. Most of the deficit was charged towards the renovation of the webpage.

Vince made a motion to accept the treasurer’s report and Ta seconded the motion. 

UPDATE ON LUNCHEON SPEAKERS

Patty updated the board for luncheon speakers. The September luncheon speaker is Art Berman. Mr. Berman’s presentation will focus on his study for caution towards shale plays. The October luncheon will be a joint meeting with the Dallas Geophysical Society with the subject being seismic stratigraphy. Mr. Lucia will be the November speaker with his subject on extracting more oil from carbonate reservoirs. The luncheon will run in conjunction with a core workshop at EMGI. There will be no luncheon in December, but in January, the DGS will pick up with a topic on climate change.

UPDATE ON INTERNATIONAL SPEAKERS

Mark Larsen was not present to discuss the activity with the international committee. 

NEW BUSINESS

Website

-Sirman updated the board on his involvement with the new website. Schipul should take the website live early in September.

-Stan Pittman will update the website with education classes at Brookhaven.

-The new website will have the BOD meeting minutes uploaded when completed.

-The website will allow for advertisements. The board expressed concern on behalf of sponsorships that the cost has to be reasonable and prominent on the main page. 

-The board voted to approve job postings. The cost will be $50 per month per job. Vince made a motion to approve this action and Patty seconded the motion. 

-Additionally, business card postings will be allowed, but a cost will be determined later. Resume postings will be allowed for free.

SWS Convention

Sirman signed the agreement to the hotel for the convention that committed the the DGS for 70 rooms the first night and 30 rooms the second night. The DGS is on the hook for room cancellations so the board fully decided to commit to a lesser amount. 

International Committee

The International Committee held a summer social in conjunction with an awards meeting. David McDonald was honored for his long time work and commitment to the success of the international committee. For his work, the DGS also would like to sponsor an ALS Walk-A-Thon by mentioning it on the DGS website and generically mention that the event was meant to honor a DGS member.

ADJOURN

Sirman made a motion to adjourn the meeting at 7:16 PM and Patty seconded the motion.

ADDITIONAL BUSINESS

Sirman brought to attention the cost of doing business on the website October 1, 2009. To offset the new costs of the website, Sirman recommended the board approve the cost for a job to be posted on the website. The pricing schedule would be:

30 Days           $50

90 Days           $100

180 Days         300

365 Days         $500

The board sent in their respective vote by way of email. They unanimously approved the pricing to post a job on the website.